The Cost of Disorganization
Quick! Who is the project manager in marketing you need to talk to in order to find out the open rate of the email campaign that ran last month? Now tell me all the people who directly report to the CFO. Who was the person mentioned in that sales meeting who was supposed to give you the new sales deck? Crap. Who can you email to find out?
If you are like the 57% of the 18,000 business leaders asked, you’re losing around six working hours per week trying to find things and information. Your or your employees’ disorganization is costing your company up to $11,000 per year in lost time.
Although stress is hard to quantify, we all know how frustrating it can be to waste time looking for things instead of getting things done. A 2008 report found 63% of respondents who said they lacked time management skills experienced health issues, including sleep apnea and high blood pressure.
Being disorganized is a problem when it comes to productivity and a good night’s rest.
Company culture software puts personality to a name
If more than a few people in your company (including you) would identify with the challenges inherent with disorganization, it’s time for a culture change. Employees need to be held accountable and given the right tools to do their jobs well. Company culture software is simply technology that helps companies foster a productive, fun and most importantly, collaborative working environment for their employees.
One of the biggest challenges for any company is collaboration. Many companies are geographically dispersed with employees working remotely or in different offices. It’s not as easy to know names or faces. Even when everyone is under the same roof, we tend to work in silos and micro teams, unaware of what everyone else is doing or even who they are. The bigger the company, the bigger the disconnect.
Your culture is what helps bring everyone together, and software can help with this; putting faces with names and enabling employees to reveal a little more about who they really are – and making it accessible from any computer or mobile device. Having this detailed employee information builds relationships, which in turn, builds employee satisfaction. Mi familia es tu familia.
An employee directory or basic org chart doesn’t give you the same kind of information found in more modern org chart software. Sure, you can find a name and title, but that won’t tell you who the project manager is for the ABC account. It likely won’t show you a picture of that person, either. Who knows? You could have passed the person you need to talk with in the hall 10 minutes ago but you had no idea she was “that person” you’ve spent 45 minutes trying to track down.
A Face to Remember
Countless studies prove we, as humans, can remember people much easier when we see them than when we are simply given a name. At least 90% of the information sent to the brain is visual and 93% of all human communication is visual. Think about the last person you spoke to today. Do you imagine the person you just emailed or the person who stopped by your desk to ask you a question? We remember faces. Names? Not so much. Try this fun test to see how good you are at recognizing faces.
Newer software enables companies to put faces with names, plus a whole lot more detail you could never find in a PowerPoint-based org chart or online directory. Job titles, check. Their direct reports? Check. But what about their current projects, their work anniversary, or where they attended college? Does a basic org chart show you where each person is located, what skills they bring to the table, and where they are considered subject matter experts? Likely not.
Org charts were meant to visually represent an organization. They got the visual part right, at least. We need to see it on paper. But with technology, now we can see it on our mobile phones, tablets and laptops via an app. We can interact with it, updating our profiles, segmenting employees to focus an email specific to those people, or form groups based on skills, job function or even hobbies. We can not only see it, we can touch it, play with it a bit and engage.
Tear Down This Wall
While Reagan coined the phrase, they are words to live by when it comes to office culture. Silos are no place for people and walls are meant to keep people out. Get your people to feel connected to one another, and you’ve got yourself a team.
Today’s workforce may be more mobile than ever, but the most successful companies create a culture of collaboration and cohesiveness no matter where or how employees work. Even the much-hated cubicles are being broken down for more of the preferred quasi-open-space work environment. It’s all in an effort to get people working together, to have conversations, to know each other a little more than just a name and title.
If your company or its employees seem disorganized or disjointed, try implementing company culture software to boost productivity, collaboration and job satisfaction. It’s a simple way to get your people on track and connected.
I am the Director of Growth at Pingboard. I consider myself an entrepreneur at heart. I love trying new things and taking educated risks on new ventures, both professionally and in my personal life. I bring that passion to work everyday where I enjoy helping others discover the power that Pingboard can unlock.