How Live Org Charts Streamline Company Directory Management

The company directory, as we used to know it, has changed. As technology advances, an increasing number of organizations are transitioning away from old-school directories that are underused and ineffective. Instead, they’re moving toward more modern solutions in order to streamline and enhance their company directory management efforts.

If you’re wondering what was wrong with the original employee directory methods, the answer is nothing. What used to work well simply doesn’t work any longer—and thanks to technology, there are smarter, more efficient ways of doing things than there were before. What was once just a static list of employee names and details can now be so much more than that. We’ll tell you how, but first, we’ll share some of the common problems and pain points associated with previous versions of the company directory.

Understanding Company Directory Pain Points

Outdated, static employee directories and org charts are a pain for everyone—but most of all for the IT team. There are countless reasons why you should make the transition to a live org chart and employee directory.

That said, in order to truly understand how live org charts streamline company directory management, it’s important to understand the common pain points associated with old company directories that live on spreadsheets, PowerPoint slides, and even paper lists.

Because they’re almost always saved as local files on individual computers, these company directories typically have to be sent over by email each time they need to be shared or updated. In addition, size and format can be a major issue when you’re sending files via email. In some cases, there are even compatibility issues with computers and their operating systems, such as problems opening a company directory built in a program that not all employees have access to.

This setup creates a myriad of issues, often leading to company directories and org charts with inaccurate information. Because they’re rarely kept current—often missing changes to company structure, new hires, promotions, and other internal shifts—these outdated resources aren’t seen as resources at all.

Employees lack the ability to search for someone specific within the organization. As a result, archaic employee directories are rarely even looked at by employees—let alone useful for finding information and learning who’s who in the organization.

Learn more in this related guide: 4 Ways to Find Out If Modern Org Chart Software Makes Sense.

Lastly, old-school company directories and static org charts lack any collaboration and sharing capabilities. They’re limiting for organizations—especially for those that are expanding rapidly, as they don’t allow for live changes and easy edits. In today’s all-digital environment, people need the ability to collaborate and make changes on the fly. Employees also expect things to be easily accessible—which is obviously far from true when it comes to the old employee directory lists and spreadsheets.

Enter the live org chart, and the solution to all of these problems.

Streamlining Company Directory Management

Live org charts help eliminate all of these pain points, streamlining company directory management across the board. With the help of live org chart technology, you can transform your outdated company directory into an interactive, useful resource for you and your employees.

An Interactive Tool for Employees

One of the biggest benefits to utilizing live org chart software (like Pingboard) is how interactive the technology is. Unlike the previous company directory methods that were popular in the past, today’s solutions offer a much more dynamic, engaging experience for employees.

Rather than just a list of employee names, they can access personalized employee profiles—and build their own—to learn who’s who and who does what in the organization. This encourages relationship building and creates a digital networking experience that your employees will appreciate.

For example, with live org chart technology, employees can add photos, fun facts, social media handles, skills, interests, and more to their personal profiles. This is a game-changer for your entire team, but especially when it comes to engaging your dispersed workforce, as remote workers are able to put faces to names and get to know their team members despite any geographic limitations.

What was once no more than a simple directory can become a fun and useful tool for your entire organization. Managers and other members of the team can even set reminders for upcoming anniversaries and birthdays. It also connects directly to employee calendars and provides easily accessible contact information for each employee. Sounds like a pretty big step up from a simple list of employee names, doesn’t it?

The Always-Available Resource

Previous versions of the employee directory were limited to local files that were hard for employees to access, difficult to share with team members, and almost always full of inaccurate information. These directory methods were highly unreliable and rarely utilized by employees. After initial onboarding, they were probably seldom seen at all.

Today, live org chart software allows for a seamless, mobile experience on a platform that employees can access anywhere, at any time. Because these systems are cloud-based, there are no issues accessing the employee directory at any point in time. Live org chart software also helps eliminate file-sharing problems and company directories full of outdated, incorrect employee details.

Instead, live org charts are mobile-friendly, secure, and built for sharing. They make it incredibly easy for team members to collaborate, both publicly and privately. For example, hiring managers can work directly with HR and the executive team to share different working versions of the company org chart.

This works for different teams and for the organization as a whole. It also simplifies and optimizes the workforce planning process and allows for easy collaboration on hiring and other important business decisions.

Much More Than a Directory

Today’s employee directory is so much more than a list of employee names. Instead, live org chart software allows you to create an interactive company directory—along with a whole host of other helpful features for managers and employees alike.

Modern live org chart technology is useful not only for optimizing workforce planning efforts but also for supporting new employee onboarding. It’s a convenient way for new hires to learn what they need to know, such as who does what in the organization. It also provides employees with immediate access to a view of the company structure, personal employee profiles, and employee directories.

Live org chart software also helps employers manage and keep track of important employee data, such as compensation, job history, engagement, job satisfaction, and more. With a centralized place to view these metrics, employers are empowered to optimize hiring efforts and use data to improve in critical areas like employee engagement and job satisfaction.

These metrics are also essential for predicting future staffing needs, identifying talent and skills gaps, and other important business forecasting. With a solution in place to organize and break down important employee data, you can make smarter, data-driven decisions regarding your workforce.

Embracing the Modern Company Directory

There are a number of benefits that come with adopting live org chart software at your organization. It not only modernizes and improves on old-school company directories and your company directory management, but it also offers several other invaluable benefits, from optimizing internal processes to improving on the resources available to employees.

Are you considering live org chart technology to transform your company directory management? Check out 4 Ways to Find Out If Modern Org Chart Software Makes Sense to determine whether or not a live org chart solution is a good fit for your organization.

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Cameron Nouri
by Cameron Nouri
I am the Director of Growth at Pingboard. I consider myself an entrepreneur at heart. I love trying new things and taking educated risks on new ventures, both professionally and in my personal life. I bring that passion to work everyday where I enjoy helping others discover the power that Pingboard can unlock.
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