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5 Reasons Why Org Chart Software Is Better Than Other Productivity Apps

5 Reasons Why Org Chart Software Is Better Than Other Productivity Apps

So much to do, so little time.

It seems today’s workforce is more harried than ever. We are all running around like chickens with our heads cut off. There’s so much to do and so little time to do it. We are working more hours with more apps and software than ever before. The Bureau of Labor Statistics shows the average U.S. worker clocks in nearly 9 hours of work per day and ⅓ of them work weekends, too.

You’d think with all of the productivity tools out there, we’d figure out how to work less, not more. PC Magazine recently ranked this year’s best productivity apps. Guess how many were listed. Sixty. Yes, 60. And those are all considered “the best.” That means there are likely hundreds more that suck.

Org charts to the rescue

Companies don’t necessarily need to scour lists of apps to help their employees be more productive. It can start with something as simple as an org chart. Forget the org charts you’ve seen in PowerPoint presentations in the past. Org chart software has dramatically evolved the static, basic web of people and positions to an interactive, dynamic experience that offers more information than you might think.

I can give you 5 reasons why you may want to consider putting modern organizational chart software at the top of your productivity list.

Reason #1: Org Chart Software Brings Organization

Productivity is the name of the game and everyone probably thinks they have the best way of being productive. No one wants to admit they are not productive. Productivity begins with organization. Think about it. The more disorganized you are, the more time it takes to find what you need in order to get something accomplished. You may need people, documents, emails, or information in order to do what you do. How easy is that to find in your organization?

Today’s org chart software makes finding the right people and information simple. No more emailing the wrong person or asking around the office for who you need to contact in marketing. No more trying to figure out who the subject matter expert is for widget 2.0. It’s right there, front and center, complete with contact information and when that person is likely in the office. This can be a new hire’s best friend.

If you want you and your employees to be more productive, help them be more organized.

Reason #2: Org Chart Software Helps Manage Workloads

How many people in your organization would say they are overworked? Chances are, more than half of them are feeling overwhelmed. I read a recent Harvard Business Review blog offering tips on conducting one-on-one employee reviews. The author referenced a case study where other employees thought super highly of fellow employee, “Sam,” because they could throw anything at him and he could knock it out. When Sam was asked what his favorite part of his job was, he surprised his boss by admitting he was at his limit and felt he was being pulled in too many directions without progressing in his career. Ouch.

Today’s org chart is ideal for identifying when one resource is being hit too hard. When too many people have direct access to one person or even an entire team, people burn out. It’s hard to visualize until you see it on an org chart. Then, it becomes apparent too many lines point to one person. This leads us to Reason #3.

Reason #3: Org Chart Software Reveals Resource Gaps

When you can visualize who is doing what, it’s easy to identify where you’re missing resources. If you want to retain your best talent, you’ve got to throw them a life preserver when you see they are underwater. Org chart tools reveal who might be drowning and where a resource could be added to give them CPR.

You can also see where you may be lacking specific talent under your roof. Too many organizations assume they have everyone they need. Truth is, many of your people are wearing too many hats to be effective in any one area. When people are overworked, their productivity plummets. When you can show them some love by giving them assistance or creating a new parallel job function, they have more time to focus on what brings the most value to the company.

Download our free eBook here to see how you can determine if org chart software makes sense for your company.

Reason #4: Org Chart Software Motivates

Just like Sam, many people don’t know how they can move up the ladder. Heck, they don’t even know who is on the ladder or what each rung of the ladder is. That’s just sad. Working aimlessly is a motivation killer. A Gallup poll once set the number of truly “engaged” employees at a dismal 13%. People need to know where they fit in, where they contribute, where they bring value. That, my friend, motivates.

Org chart solutions show every employee exactly where they fill the gap, who they need to know to move up and what those job functions look like. It’s laying it all out for them and tying a big red bow around it. They’ll thank you and you’ll foster a culture of continual personal and professional growth. Who wouldn’t want to work for a company that did that?

Reason #5: Org Chart Software Builds Relationships

Similar to a cute “bungalow,” small companies have charm and appeal. Everyone is on a first-name basis and loiters around the stress-relieving ping pong table. The larger the company gets, however, the more challenging it is to know who is who and put a face with a name. People tend to work in silos and don’t get out much.

Organizational charts can serve as an employee photo directory, allowing employees to add a photo and personal information, such as birthday, college attended and hobbies in their profile, giving others just enough details to make a connection. It makes it easy to segment populations, too. Need to find a group of people interested in frisbee golf or wine tasting? Search hobbies and interests and message the group. Don’t think the org charts you remember can do that, now can they?

Whatever productivity app you are into, you owe it to yourself and your employees to check out modern tools for creating organizational charts. It’s a great way to bring the whole team together using one app. Now that’s productive.

Cameron Nouri
by Cameron Nouri I am the Director of Growth at Pingboard. I consider myself an entrepreneur at heart. I love trying new things and taking educated risks on new ventures, both professionally and in my personal life. I bring that passion to work everyday where I enjoy helping others discover the power that Pingboard can unlock.