15 Organizational Announcement Examples & Templates

Typing Out Organizational Announcements

Organizational announcements can get employees on the same page about company changes, strengthen company culture, and even make or break certain processes, like software updates and organizational restructuring.

Your staff is working hard, so it’s best to keep announcements short and to the point. Use a friendly tone and focus on the most important details to help employees quickly read and digest the entire message.

Pingboard helps build community at work with tools that makes it easy to inform your staff about new hires, events, achievements, and other important matters

Pingboard helps build community at work with tools that makes it easy to inform your staff about new hires, events, achievements, and other important matters. We’ve compiled 15 different types of organizational announcements to use in your company, as well as customizable templates that you can download.

Download Organizational Announcement Templates

15 Organizational Announcement Templates & Examples

  1. New employee announcement – Introduce current employees to a new hire—it’s an instant way to make a new team member feel welcomed and excited to dive in. It also gives key contact details to current staff so they know how to get in touch with their new coworker. Download a template here.
  2. Promotion announcement – Let your team know that congratulations are in order for someone’s promotion! A promotion announcement could also be helpful to let your people know, for example, that the marketing manager they work closely with is now head of the department and may work with them in a different capacity. Check out these templates.
  3. Open role announcement – Have an open role? In addition to seeking outside applicants, try to draw from the talent you already have. Hiring internally can streamline the onboarding process, and it gives employees opportunities to make career moves without leaving the company. Find a template here.
  4. Employee resignation announcement – As long as the leaving employee agrees to it, let your team know an employee is moving on so they can wish them well! Get started with this template.
  5. Company merger announcement – Mergers naturally make people nervous about the future. An upfront announcement might relieve those fears and deliver news in a transparent way. This template will get you started.
  6. Company policy updates – Keep your employees up to date on policy updates around social media usage or improved parental leave, for example. A succinct, company-wide announcement keeps people in the loop without needing to reprint the entire company handbook.
  7. Organizational restructuring announcement – For various reasons, organizational restructuring is bound to happen. However, only about a quarter of businesses pull it off successfully. Getting employees on board with an early announcement is one of the key ways to ensure the process goes smoothly and with minimal stress for everyone.
  8. New software updates – Whether you’re switching to a new software or simply making changes to an existing one, you should update employees first. They use the tools everyday, so their insights and buy-in are important for a successful upgrade. Check out this example announcement a university used to inform staff of a new electronic timecard system.
  9. Staff benefits announcement – When changes happen to benefit packages, give your employees plenty of time to review the updates and prepare their questions ahead of meetings about benefits. Snag a template here.
  10. Deadlines for healthcare updates – Deadlines are a guaranteed way to speed up healthcare enrollment amongst your staff. Schedule a set of reminders leading up to the deadline so everyone can make their selections on time. This is something easily done with Pingboard’s employee dashboard functionality.
  11. Company achievement announcements – Did the company recently achieve a milestone or get some positive press? Share that with your staff. Employees will see how their work contributes to the bigger picture and will feel renewed pride in what they do. Celebrating together helps build a community in the workplace.
  12. Department and team achievement announcements – Announcing the success of a marketing campaign or a sales team that’s surpassed their goal is a visible way to give that department a well-earned pat on the back. It also motivates other teams toward their goals, since they’ll know that their efforts are celebrated. This can be achieved with Pingboard’s Peer Recognition tool.
  13. Employee achievement announcement – Employee achievements don’t necessarily need to be things your employees do inside the company. For example, if someone receives outside recognition for charitable actions in the community, that’s something everyone can celebrate.
  14. Office closure announcement – From hellacious snowstorms to national holidays, office closures happen. A company-wide announcement letting people know when to come in or not ensures that no one’s left out in the cold.
  15. Staff party announcement – It’s time to celebrate all those promotions, achievements, and holidays. Send out party details well in advance so everyone can wrap up their responsibilities and enjoy the event. Consider forgoing a text-based email and create fun staff party invites in seconds with Paperless Post.

Download Organizational Announcement Templates

Make Organizational Announcements Easier Than Ever

Pingboard makes delivering company wide announcements simple and effective with our Announcements feature. Your organization is sure to see messages from HR through Pingboard because Announcements live on Pingboard’s employee dashboard next to other crucial info that employees check on a daily basis.

Pingboard Organizational Announcements Tool

Pingboard admins choose when and how long announcements will live on the employee dashboard. Announcements can contain links to more info, and eye catching text styling.

Pingboard is designed to increase transparency and employee engagement across your organization by bringing people together. Our interactive employee directory, org chart software, and announcement tool help your people stay connected and in the know. Try us for free today! Reach out if you need any help setting up your account.

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Cameron Nouri
by Cameron Nouri
I am the Director of Growth at Pingboard. I consider myself an entrepreneur at heart. I love trying new things and taking educated risks on new ventures, both professionally and in my personal life. I bring that passion to work everyday where I enjoy helping others discover the power that Pingboard can unlock.
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